Elements

For now, please focus on ensuring that all records with dates in the calendar year 2024 are accurate. We will address and update records from previous years as needed in the future.

The Provost’s Office has indicated they have plans to hire temporary workers to assist with data entry and cleaning. We in HHS are waiting to utilize these resources until longer-term plans are established. For this year, we ask that faculty enter and curate their own data for the calendar year 2024. If we need to curate content for years prior to 2024 in the future, we may then utilize the central resources.

Elements allows you to import a RIS or BibTeX file for publications (see the training guide below). This feature is useful for importing conference presentations and other types of publications not harvested from databases. However, for journal articles, the preferred method is to use Elements’ automatic database harvest. Importing a RIS or BibTeX file that includes journal articles found in major databases can clutter the existing information in Elements. Therefore, please use this feature only for publications not found in major databases. Currently, there is no capability to import additional files for service information.

#11 – Importing Records in Standard Bibliographic Format

Unfortunately, at this time, the only way to correct missing dates or authors is to manually edit each record. We understand this may be time-consuming and are working to streamline the process in future updates. In the meantime, please refer to the following training materials for guidance on how to make these edits efficiently.

#5 – Purdue Elements: Adding and Editing Records – Scholarly & Creative Works

#6 – Purdue Elements: Adding and Editing Records – Grants, Service and Learning & Teaching

When a multi-year grant is disbursed in several installments over multiple years, each payment is recorded as a separate entry in Elements. The “Award Type” field will label the initial payment as “New” and subsequent payments as “Increase” or a similar term. The “Total Award Amount” field reflects the payment amount for each specific entry, so the actual total award amount is the sum of the “Total Award Amount” fields for all entries related to that grant. The “Total Proposal Amount” is listed in the “New” entry of the grant. We have yet to determine how these records will be utilized in the review process and what, if any, editing is needed.

Yes, you can. You will need to contact the Elements administrator at your previous institution to obtain a file with your Elements profile. Once you have this file, Purdue can upload your profile to our instance of Elements. For more details, please contact HHSElements@purdue.edu.

If the name is incorrectly linked to another researcher at Purdue, please contact HHSElements@purdue.edu. The College Success Manager (CSM) in HHS will coordinate with the CSM in the other researcher’s college to ensure the other researcher rejects the publication. As researchers across Purdue continue to claim and reject publications, these errors should become less frequent.

You can find detailed information on how to fine-tune the process of searching for and claiming publications in the following training guides.

#2 – Purdue Elements: Optimizing Your Search Settings

#3 – Purdue Elements: Automatic Claiming User Guide

#4 – Purdue Elements: Claiming/Rejecting Scholarly & Creative Works and Grants

If a service activity clearly relates to either Discovery or Teaching and Learning, select the corresponding Primary Scholarship Type. If you’re uncertain which category it fits into, choose Engagement.

Yes, you can edit authors to specify their roles. You can designate an author as “First author,” “Last author,” or “Corresponding author.” Additionally, you can select a contributor role from a predefined list.

No, we do not plan to evaluate faculty based on the H-index in Elements. We are aware that Elements does not calculate this metric accurately. As the data in Elements becomes more accurate and complete, the H-index metric’s accuracy may improve. However, for the near future, please disregard this metric.